MAILING LIST AND NEWSLETTER PRIVACY POLICY

European General Data Protection Regulation 679/2016 (GDPR)

Categories and data processed 

The processing concerns individuals who, for various reasons, have been included on the Data Controller’s mailing lists and may receive communications via e-mail (newsletters). The data included in the processing are, or may be:
•  first and last name
•  e-mail address
•  outcome of the mailing

Purposes of the data collection and processing

The e-mail address is strictly necessary for sending the newsletter and for receiving or sending communications.
The first and last name permit the Data Controller to identify the recipient.
The datum regarding the outcome of the mailing (newsletter not received, received, opened, clicking on any links) is necessary in order to evaluate the effectiveness of the communication.
The purpose of the processing is to permit sending the newsletter to the data subjects.
Most of the data were collected by Fondazione Valter Baldaccini via a specific expression of consent.
The data are not subject to further processing by third parties.

Processing by the Data Controller

The Fondazione Valter Baldaccini informs the stakeholders on its activities and communicates with them through the mailing lists. The data on these mailing lists that are processed are the first names, last names, and e-mail addresses. These mailing lists make it possible to send communications to specific groups of recipients or to all recipients. Specifically, the Data Controller breaks down the data subjects into several mailing lists, which it continually updates.

Processing by the Processor

To manage the newsletters, Kudu s.r.l. has designed and runs the K-news and the K-DB platform. The platform K-news makes it possible to enter the necessary data or obtain them from external lists, and to send messages to subgroups or entire mailing lists.

Consent to the data currently processed

Considering the fact that:
•  the personal data were collected during the registration process and after the signing of a consent in accordance with the laws in effect at the time;
•  the receipt/sending/storage of the messages is a premise or foreseeable consequence of every e-mail communication;
•  receiving periodic communications from the Fondazione Valter Baldaccini is a foreseeable consequence of the acts that led the data subjects to receive them (donation, manifestation of interest, being employees of UMBRAGROUP);
•  each mailing contained, and contains, a quick and easy procedure for cancelling the registration;
the Data Controller does not consider it strictly necessary to request further consent from the data subjects, or render the processing conditional on an explicit consent. It will notify all data subjects: 
•  that it has several categories of personal data regarding them;
•  of the purposes of this processing and its legitimacy;
•  of the possibility for data subjects to know these data, modify them, or request their deletion.

Consent to the data that will be processed

The Jeenius platform provides for a GDPR-compliant consent form that will be presented to all new members through a “double opt-in” procedure. A selective deletion will thus be possible: the data subject may request not to receive the newsletter, and/or the deletion of his or her data.

Server location

The data are physically stored and processed by the servers of KUDU s.r.l., which are located within the European Union.

Exercise of rights

The Data Controller agrees to accept immediately, or within 5 days at most, the requests for access, rectification, or erasure of personal data or objection to further processing if such requests come from the data subject, and it has prepared a form for the purpose that is available at its headquarters. In any case it will also accept requests – provided they are in writing and signed – that may arrive in any other way. 

Risks for the Data Subject

In the event of destruction of the mailing list, the damage for the privacy of the data subject would be extremely limited. In the event of wrongful access or dissemination of the information, the damage would in any case be small.

Risk minimization measures

The mailing list and e-mail messages are accessible by the Data Controller only by means of a secure password that is frequently changed and known only to two persons at the Foundation.

The Processor has guaranteed: 
•  that it has set up procedures that comply with the GDPR;
•  that adequate hardware and software security measures have been implemented to protect the data stored on the servers, in particular against the risk of wrongful access to the data.

Data breach

In the case where the Data Controller suffers a theft of the data and has reason to believe that sensitive personal data have been divulged (data breach), it will make – if deemed necessary – a report to the Personal Data Protection Authority and will inform all data subjects concerned of the breach.

Legitimacy of the data processing

The risk entailed in this processing is improbable and very small for the customer’s privacy. However, considering the fact that:
•  the Data Controller has a legitimate interest in carrying on this activity, which coincides with the interest of the stakeholders;
•  the data subjects receive information of interest to them free of charge;
•  the data processed are very few in number and necessary for the performance of the services requested;
•  the data subjects have been notified of the existence of a processing of their personal data;
•  it is possible to exercise the right to access, modification, and erasure of the data at any time;

the Data Controller deems the data processing in question legitimate and in compliance with the spirit and wording of the European General Data Protection Regulation 679/2016, and that the legal basis to continue it exists.

Data Controller, Processor, DPO

The Data Controller is Fondazione Valter Baldaccini, Via V. Baldaccini, 1 – 06034 Foligno (Perugia, Italy), Tel. +39 0742 348 428, e-mail: privacy@fondazionevb.org.
A Processor is Kudu Srl Società Benefit Via Cavour, 2 22074 Lomazzo(CO) Tel. +39 0236714480, mail: info@kudusrl.com.

The Data Controller, considering the nature and scale of the data processed, deems it unnecessary to appoint a Data Protection Officer (DPO).

The present version of the Privacy Policy Statement was updated on 12th May 2021.

LATEST NEWS OF THE FOUNDATION SEE ALL NEWS
01 March 2024

The UMBRAGROUP MRO team for distance support in Burkina Faso

The MRO (Maintenance Repair Overhaul) team of UMBRAGROUP is allocating funds to the long-distance su...

READ THE NEWS
28 February 2024

The Brazelton Method: the touchpoints approach to help famil...

What is the Brazelton method? The Brazelton Method is a revolutionary approach in the field of pe...

READ THE NEWS
23 February 2024

A donation for the flood victims of Emilia-Romagna

It was mid-May 2023 when the flooding of 23 rivers overwhelmed 44 municipalities in Emilia-Romagna h...

READ THE NEWS
20 February 2024

Mother Grazia's testimony explaining the “With families” pro...

In recent weeks we have told you about some solidarity initiatives, such as the Fantasy dinner, crea...

READ THE NEWS
15 February 2024

UMBRAGROUP employees donate two work grants

During the 2022 Christmas celebrations organized by UMBRAGROUP at the Italian headquarters in Folign...

READ THE NEWS
02 February 2024

The solidarity bingo of UMBRAGROUP’s Industrial Division

Being together and sharing a moment of light-heartedness and joy among colleagues can also have a su...

READ THE NEWS
30 January 2024

Valter Baldaccini's thoughts in a lesson at the Toniolo soci...

On Monday 5 February, at 7.00 pm, a lesson dedicated to Valter Baldaccini and the recently published...

READ THE NEWS
19 January 2024

The Foundation is participating in the second edition of the...

We are very happy to announce that we will again participate in this wonderful competition. This yea...

READ THE NEWS
11 January 2024

A meeting with Joab on socio-educational projects in Kenya

A year and a half after our last meeting, it was very exciting to host Joab Omoto again. He is our c...

READ THE NEWS

SUBSCRIBE TO THE NEWSLETTER

Get all the updates on current projects and initiatives

DISCOVER THE WAYS TO DONATE

SUBSCRIBE
TO THE NEWSLETTER

Stay up to date on current projects and initiatives

Don't show this window again